Word Processing Descriptive Questions (part-2)

    

1.  Describe the keyboard methods for navigating between the cells in a table in MS Word document?
Click within the first cell in the table. Type some word. To move to the next cell press the TAB key. To move previous cell press Shift +Tab key. Also we so this by using the arrow key.

2 .      How can you insert a picture (available as file in the computer) in a MS Word document?
      i.   Go to Insert tab
     ii.   Click on Picture icon in Illustrations section
   iii.   Browse and Select a picture
  iv.   Press Insert
This will insert picture in the MS Word document.

3.    What is Text Formatting?
Text formatting means changing the appearance of the text with some tools. Text formatting characteristics includes font type, font colour, font size and font attributes such as bold, italic or underling, subscript or superscript etc.

4.    How can you add automatic hyphening in MS Word document?
To add automatic hyphenating in the MS Word document-
      i.   Go the Page Layout tab;
     ii.   Click on Hyphenation in the Page Setup group;
   iii.   And now click on Automatic
This will add automatic hyphenating in the MS Word document.

5.    How can you apply bullets to a list?
To apply bullets to a list-
      i.   Select the list;
     ii.   Click on the down arrow right to the Bullets icon in the Paragraph section of the Home tab;
   iii.   Select the desired bullet type from the available bullets;
This will apply bullets to the list.

6.    How can you add Shading to a paragraph in MS Word?
To add Shading to a paragraph-
      i.   Click within the paragraph
     ii.   In the Paragraph section of the Home tab, click on the down arrow to the right of the Shading icon; a list of colours is displayed;
   iii.   Select a colour; this will add Shading to the paragraph.

7.    How can you copy text formatting in MS Word?
To copy text formatting-
   i.      Place the cursor to the formatted text;
  ii.      Click on the Format Painter icon under the Home tab;
iii.      Move the Cursor the target text; pressing the mouse button down, drag through the text and then release the mouse button;
This will copy the formatting to the target text.

8.    How can you copy text formatting in MS Word?
To copy text formatting
i.  Place the cursor to the formatted text;
ii. Click on the Format Painter icon under the Home tab;
iii. Move the Cursor the target text; pressing the mouse button down, drag through the text and then release the mouse button;
This will copy the formatting to the target text.

9.    How can you save a document? 
Ans: To save a document in MS-word we do: Office button> Save> Set file name and location> save

10.    What is template?
Ans: Templates are pre-defined format of document, which created by the Microsoft corporation. Which have a fixed infrastructure to reduced the dignity & save the time.

11.    How can you apply the superscript or subscript?
Ans: Superscript: Home Tab> Click superscript icon in the font group> Ctrl + shift + write something.
Shortcut key : Ctrl + +
Subscript: Home> click subscript icon in the font group> write something
Shortcut key : Ctrl + =

12.    What is the page margin?
Ans: This is the space between the edge of text and the edge of page. A document has a top, left, right and bottom margin. 

13.    What do you mean by text alignment?
Ans: Text alignment means where the text will stay. It is of four types:
© Left alignment                 © Center alignment             © Right alignment               © Justify alignment

14.    What are bulleted lists? How can you remove bullet formatting from a list?
Ans: Bulleted lists are lists in which bullets are used to set-off and paragraph sections of text. To insert bullet lists: Home> Paragraph Group> bulleted list.
Bullets are symbols such as dots or diamonds (This list is called unordered list). To remove the bullet formatting from a list we have to select the bulleted list and click on the bullets icon or none on the formatting toolbar.

15.    How can solve spelling and grammatical mistakes?
Ans: By using spell checking program we can solve spelling and grammatical mistakes. When we press F7 we see the Spelling and Grammar dialog box. We use this box to solve the problem. It works by comparing the words within my document with a list of words contained within a dictionary. MS Word sometimes highlight a word which it cannot  recognize but this word is necessary such any name or trade mark. If we add this word to the dictionary next time MS Word will not highlight it.

16.    How can you print a range of selected pages?
Ans: We can do this by opening the print dialog box .Within the print range section of the dialog box click on the pages button. Now I have to write the number of pages (1, 3 or 5-12) then only the selected pages of the document will be printed.

17.    On navigation of 2 cells in MS word table shows the shortcut key.
Ans: Keeping the cursor on one cell then click on the tab button on the key board.

18.    What is Table?
Ans: Table is combination of columns and rows where huge amount of data can be stored/saved in cells in a disciplined/systematic way. In MS-word we can insert a table by following this: Insert Tab> Table> drag mouse over the cells as desired rows and columns and click.

19.    What is Tab?
Ans: In office 2007 menu items of menu bar are called Tab. Every Tab has different Group of tools (Which are in combination called Ribbon) to edit a document. For example Home Tab, Insert Tab, Page layout etc.

20.    What is Group in MS-Word?
Ans: Group is a collection of (related) similar tools in the Ribbon. Such as Clipboard, Font, Paragraph editing, style etc

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